Uploading SCECH Participants


>>WELCOME TO THIS INSTRUCTIONAL VIDEO FROM THE MICHIGAN DEPARTMENT OF EDUCATION’S OFFICE OF EDUCATOR EXCELLENCE. TODAY’S VIDEO WILL FOCUS ON HOW TO UPLOAD SCECH PROGRAM PARTICIPANTS FOLLOWING A SCECH PROGRAM. THE QUESTION TODAY IS: WHO CAN UPLOAD ATTENDANCE WITHIN THE MOECS SYSTEM? ONLY THE SCECH COORDINATOR FOR AN APPROVED SCECH SPONSOR CAN UPLOAD ATTENDANCE WITHIN MOECS. THE ASSISTANT SCECH COORDINATOR DOES NOT HAVE THAT RIGHT WITHIN THE SYSTEM, AND THAT IS PROTECTED TO AVOID ANY KIND OF DUPLICATION OF UPLOAD EFFORTS. HOW DO I ACCESS THE UPLOAD FUNCTION WITHIN MOECS? WELL, TO A– FIRST TO ACCESS MOECS YOU CAN DO SO AT MICHIGAN.GOV/MOECS, CLICK THE BIG BLUE BUTTON, ENTER YOUR LOGIN INFORMATION. ON THE LEFT HAND SIDE YOU’LL CLICK ON THE BLUE TAB THAT SAYS PROFESSIONAL LEARNING PROGRAMS. THIS WILL OPEN UP A SCREEN THAT DISPLAYS ALL THE SCECH APPROVED PROGRAMS THAT HAVE ALREADY BEGUN, THAT HAVE– THAT ARE PAST THE START DATE. WHEN YOU SEE THAT LIST OF PROGRAMS, ON THE FAR-RIGHT HAND SIDE, YOU CAN CLICK THE BUTTON THAT SAYS UPLOAD OR ADD. THAT WILL TAKE YOU TO THE SCREEN TO BEGIN UPLOADING PARTICIPANTS. YOU WILL HAVE THE CHOICE WHETHER TO UPLOAD THE PARTICIPANTS BY THE ENTIRE ROSTER, THROUGH A DOCUMENT UPLOAD PROCESS, OR YOU MAY– UH– ENTER PARTICIPANTS INDIVIDUALLY, ONE PERSON AT A TIME. WE’RE GOING TO WALK YOU THROUGH THAT PROCESS SO YOU CAN SEE EXACTLY HOW THAT WORKS WITHIN THE MOECS SYSTEM.>>[INDISTINCT] OKAY, SO, WHEN– WHEN YOU GET INTO MOECS AND YOU LOG IN– UH– THE FIRST SCREEN THAT WILL POP UP IS THE ALL APPLICATION SCREEN. AND IT WILL LIST EVERY APPLICATION YOU HAVE SUBMITTED. NOW IN ORDER TO UPLOAD PARTICIPANTS WE ACTUALLY NEED TO GO TO THE PROFESSIONAL LEARNING PROGRAMS TAB. NOW THERE WON’T BE ANYTHING IN THE PROFESSIONAL LEARNING PROGRAMS UNTIL THE START DATE OF ONE OF YOUR PROGRAMS HAS– HAS BEGUN. SO ONCE IT GOES PAST THAT START DATE THIS IS WHEN IT WILL END UP IN THE PROGRAMS TAB. SO IF YOU CLICK THAT TAB YOU’LL NOTICE YOUR LIST OF– OF PROGRAMS THAT HAVE ALREADY BEGUN. WE’RE GOING TO GO DOWN TO THIS DPPD– UH– PROGRAM HERE. SO IF YOU NOTICE– UM– OVER TO THE RIGHT, UNDER THE ROSTER COLUMN, IT HAS THE WORDS UPLOAD ADD. SO YOU’LL CLICK THAT AND THAT WILL TAKE YOU TO OUR UPLOAD PAGE. SO AS MENTIONED BEFORE YOU DO HAVE TWO OPTIONS HERE. SO THE FIRST OPTION WOULD BE TO UPLOAD AN ENTIRE ROSTER USING AN EXCEL, CSV FILE. AND OUR OTHER OPTIONS IS TO UPLOAD ATTENDEES INDIVIDUALLY. SO IF YOU DO WANT TO UPLOAD AN ENTIRE ROSTER, WE DO HAVE A DOWNLOADABLE TEMPLATE. SO IF YOU CLICK THIS TEMPLATE– AND YOU’RE GOING TO SEE ON THIS TEMPLATE IT JUST GIVES FIRST NAME, LAST NAME, PIC NUMBER, EVENT DATE, THEN THE GENERAL SCECH TAB HERE IS GOING TO BE HOW– HOW MANY SCECHS THEY OBTAINED. SO– UM– IT MAY NOT BE THE SAME FOR EVERYBODY, IF SOMEBODY HAD TO LEAVE EARLY FOR ANY REASON, BUT THIS IS WHERE THAT WOULD BE LISTED. TO THE RIGHT OF THAT I WANT YOU TO NOTICE WE DO HAVE COLUMNS, UM, FOR THE SCHOOL COUNSELOR– UH– OR THE SCHOOL COUNSELOR REQUIREMENTS. SO SCHOOL COUNSELORS NEED 25 HOURS OF COLLEGE PREPARATION, 24 HOURS OF– OF CAREER– OF CAREER EXPLORATION, AND THEN 5 OF THAT 25 OF CAREER NEEDS TO BE MILITARY OPTIONS. SO IF YOU DID– UM– IN YOUR SCECH PROGRAM– UH– PUT IN THERE THAT IT WAS A SCHOOL COUNSELING PROGRAM AND– AND HIT SOME OF THOSE HOURS IT WOULD SHOW UP THERE– UM– IT– OR YOU WOULD WANT TO MAKE SURE YOU ENTER HOW MANY, YOU KNOW, COUNSELORS ARE THERE. BUT IF THIS IS NOT A SCHOOL COUNSELOR PROGRAM YOU DO NOT NEED TO WORRY ABOUT THOSE. JUST WANT TO MAKE SURE THAT YOU’RE AWARE WHY THOSE ARE PRESENT ON THE TEMPLATE. SO ONCE THIS TEMPLATE IS FILLED IN AND EVERYTHING YOU JUST SAVE IT TO YOUR COMPUTER AND THEN YOU WILL WANT TO– YOU WILL WANT TO, UM, UPLOAD IT, SO JUST CLICK THIS BROWSE BUTTON, FIND THE FILE, AND THEN YOU’LL HIT UPLOAD. AND THAT’S HOW YOU WOULD UPLOAD AN ENTIRE ROSTER. NOW IF YOU WANT TO DO INDIVIDUAL ATTENDANCE, SO WHETHER IT’S AN INDIVIDUAL PROFESSIONAL DEVELOPMENT OR YOU JUST HAVE A COUPLE PEOPLE AND IT MIGHT BE JUST SIMPLER TO JUST TYPE IN THEIR PIC, ONCE YOU TYPE IN THEIR PIC HERE, THEIR FIRST NAME AND LAST NAME WILL POP UP, YOU JUST NEED TO DO EVENT DATE AND, AGAIN, GENERAL SCECHS EARNED. NOW IF THIS PROGRAM WAS– WAS A SCHOOL COUNSELING PROGRAM IT WOULD AUTOMATICALLY LIST THE LITTLE BUCKETS THERE THAT YOU WOULD NEED FOR SCHOOL COUNSELING TO– TO ADD THERE. SINCE THIS IS NOT A SCHOOL COUNSELING PROGRAM THAT’S WHY IT’S JUST GENERAL SCECHS EARNED. SO WHEN YOU UPLOAD OR YOU WOULD HIT SAVE HERE– UM– NO MATTER WHAT OPTION YOU CHOOSE, AFTER YOU UPLOAD A PARTICIPANT, IT WILL SHOW YOU ANY ERRORS THAT HAS HAPPENED. SO ERRORS MAY HAPPEN IF YOU ENTERED MORE HOURS THAN WHAT WAS ALLOWED, SO IF YOU PUT IN FOR A 45 HOUR PROGRAM, AS THIS ONE IS, BUT YOU PUT 46 HOURS THAT SOMEONE GOT, IT’S GOING TO COME UP AS AN ERROR. ERRORS MIGHT ALSO BE IF YOU HAVE A PIC THAT’S NOT MATCHING UP WITH THE RIGHT PERSON– UM– YOU KNOW, ERRORS COULD POP UP FOR SEVERAL DIFFERENT REASONS. BUT THAT WILL SHOW UP RED ON THE SCREEN. IT WILL NOT ALLOW YOU TO UPLOAD THESE ERRORS, IT’S GOING TO– UM– POP UP AND FORCE YOU TO KIND OF CORRECT THE ERRORS BEFORE IT UPLOADS PROPERLY. SO IF WE GO BACK TO OUR PROFESSIONAL LEARNING PROGRAMS TAB HERE, AND WE GO BACK DOWN, UM, LOOKING HERE THERE IS SOME INFORMATION THAT’S SHARED ON THIS PAGE, SO IT WILL SHOW HOW MANY PARTICIPANTS YOU UPLOADED TO THE PROGRAM, THIS UPLOAD ERRORS SHOULD BE 0, CAUSE AGAIN, IT DOES NOT ALLOW YOU TO UPLOAD WITHOUT– WITHOUT THE– WITHOUT CLEARING OUT ALL THE ERRORS, SO THOSE SHOULD NOT BE THERE. AND THEN IT’LL SHOW YOU HOW MANY EVALUATIONS HAVE BEEN COMPLETED. SO ONCE YOU UPLOAD PARTICIPANTS, WHOEVER WAS UPLOADED WILL AUTOMATICALLY BE SENT, UM, THE PROGRAM EVALUATION, UM, TO THEIR EMAIL. SO THE SCECH WILL NOT COUNT FOR THEM UNTIL THEY COMPLETE THAT EVALUATION, SO THIS WILL GIVE YOU THE NUMBER OF HOW MANY PEOPLE HAVE COMPLETED THE EVALUATION. IF YOU WANT TO KNOW EXACTLY WHO STILL NEEDS TO COMPLETE IT, THERE’S A COUPLE STEPS TO THAT PROCESS. SO YOU’D WANT TO CLICK ON UPLOADED, AND IT WILL SHOW YOU A LIST OF ALL EDUCATORS THAT YOU UPLOADED, SO THIS ONLY HAS ONE– ONE PERSON. AND THEN DOWN HERE AT THE BOTTOM YOU’LL HAVE TO EXPORT TO– EXPORT TO EXCEL IN ORDER TO GET THE INFORMATION. SO ONCE YOU CLICK EXPORT– LET’S JUST OPEN UP REAL QUICKLY HERE– YOU’LL NOTICE IT COMES UP HERE, IT GIVES PROGRAM NAME, PROGRAM APPROVAL NUMBER, THE EVENT DATE, THE N– FIRST NAME, LAST NAME, THE PIC NUMBER, THE EMAIL, AND THEN IT HAS IS EVALUATION COMPLETE AND IT LISTS FOR YOU TRUE OR FALSE. SO IF IT’S COMPLETED IT WILL SAY TRUE, IF IT’S NOT IT WILL SAY FALSE, AND SO YOU CAN THEN FIND WHO HAS COMPLETED THE EVALUATION AND WHO HAS NOT. UM– IT ALSO GIVES THE DATE THAT IT WAS UPLOADED AND ALSO THE GENERAL SCECHS THAT WERE AWARDED OR WILL BE AWARDED. ANOTHER THING THAT SHOULD BE MENTIONED IS, WHEN YOU GO INTO THESE PROGRAMS, UM, MOECS DOES HAVE THE CAPABILITY NOW TO HAVE UPLOADS ON MULTIPLE DATES PER PROGRAM. SO IF YOU DO HAVE KIND OF A– A PROGRAM THAT SPANS, YOU KNOW, A COUPLE WEEKS, A MONTH, OR AN ENTIRE SCHOOL YEAR, YOU WILL BE ABLE TO UPLOAD AT ANY TIME, UPLOADING ROSTER FOR DIFFERENT DATES THAT THEY ATTENDED THAT PROGRAM, IF THAT IS NEEDED. SO IF YOU LOOK OVER HERE, UH, JUST A COUPLE OTHER THINGS. SO IN FUNCTIONS, OVER HERE, UM, YOU CAN ALSO GET A GOOD LOOK AT THE EVALUATION SUMMARY, SO THAT WILL JUST SHOW HOW THE QUESTIONS WERE ANSWERED. CLICK THIS REAL QUICKLY– I’M GOING TO GO– I– IT WILL SHOW NO– NO ONE ANSWERED THE LIST OF QUESTIONS FOR THIS PROGRAM, BUT IT WOULD SHOW US A SUMMARY OF, UM, THOSE ANSWERS. IT WILL NOT SHOW WHO ANSWERED THEM, BUT A SUMMARY OF THOSE ANSWERS. ALSO UNDER THE FUNCTIONS KEY– UM, YOU CAN DELETE ALL REGISTRANTS. YOU CAN ALSO ADD AND EDIT EVALUATION QUESTIONS THAT YOU’RE SENDING OUT OR COPY THE EVALUATION QUESTIONS AS WELL. SO THAT IS UPLOADING ATTENDANCE INTO MOECS. AND NOW WE’LL GO BACK TO… OUR MAIN PRESENTATION.>>FOR ADDITIONAL RESOURCES TO SUPPORT YOUR WORK WITH SCECH AND DPPD, PLEASE VISIT THE MDE WEBPAGE, LISTED ON THE PAGE HERE. TH– ONCE THERE YOU WILL FIND ADDITIONAL HELPFUL RESOURCES, INCLUDING THE GUIDELINES FOR PROFESSIONAL LEARNING DOCUMENT, WHICH HELPS IDENTIFY THE TYPES OF PROFESSIONAL LEARNING THAT WILL QUALIFY FOR NEW TEACHERS AS WELL AS ALL TEACHERS BASED ON MICHIGAN LEGISLATION. ADDITIONAL V-VIDEO RESOURCES ARE ALSO AVAILABLE. THESE CAN BE FOUND AT MICHIGAN.GOV/TEACHERCERT. YOU JUST WATCHED AN INSTRUCTIONAL VIDEO ON UPLOADING ATTENDANCE IN THE MOEC SYSTEM. WE ALSO HAVE INSTRUCTIONAL VIDEOS ON THE SCECH APPROVAL PROCESS, UH, HOW TO BECOME A SCECH, UH, SPONSOR, AS WELL AS HOW TO SUBMIT A SCECH PRO-PROGRAM APPLICATION. WE HOPE YOU’LL FIND NOT ONLY TODAY’S VIDEO HELPFUL, BUT THESE ADDITIONAL RESOURCES AS WELL. YOU CAN FIND THEM ALL UNDER THE SCECH AND DPPD TAB, UNDER THE SCECH HEADING ON THAT WEBPAGE. IF YOU HAVE ADDITIONAL QUESTIONS AROUND PROFESSIONAL LEARNING OR THE SCECH PROCESS, PLEASE REACH OUT TO US VIA THE MDE EDUCATOR HELPLINE AT 517-241-5000 OR VIA EMAIL AT [email protected] THANK YOU FOR TAKING TIME TO WATCH THIS INSTRUCTIONAL VIDEO TODAY AND HAVE A GREAT REST OF YOUR DAY.

Leave a Reply

Your email address will not be published. Required fields are marked *